June 05, 2023

Replace SharePoint Item Level Permissions Using Power Automate

Power Automate
By Uma Mahesh 0 Comments

Problem Statment

  • Replace SharePoint Item level permissions using Power Automate 

Solution

  • We can achieve this by running Automated cloud flow and the steps are as follows.

Step 1

  • Create SharePoint list (ex-Student Details) as shown below screensho

Step 2

  • Open Power Automate and create automated cloud flow (Replace Permission) with following configuration (see screenshot below)
  • Trigger – When Item is Created or Modified
  • Action 1. Stop Sharing an Item or File – This step will stop the sharing particular item to the users

Step 3

  • Now add the last action “Grant access to an item or folder” and configure the action as follows (See screenshot shown below)
  • ID – Provide the ID of newly created or current edited item
  • Recipients – Name of the user to whom you want to provide access (As of now I am giving access to the person (Created by) who creates the item)
  • Roles – Select the View/Edit option from the given dropdown.
  • Notify Recipients – You can select Yes or No

  • Now check by adding new item in the List or library the permission will be applied as per configured in flow.

And Next Flow Run Successfully

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